Quickbooks Alternative For Mac

QuickBooks is an accounting software that lets users track their daily transactions and manage sales and expense data. The software helps with paying bills, invoicing customers, filing taxes, generating reports for planning, and more. It’s available in several versions that collectively address a wide user category. We’ve listed three of them:

  • QuickBooks Online is a cloud-based accounting solution designed for individual accountants and small businesses.
  • QuickBooks Pro is designed to serve small and midsize businesses.
  • QuickBooks Enterprise is suitable for businesses of all sizes across a wide range of industries such as retail, construction, distribution, and manufacturing.

Top 5 recommended QuickBooks alternatives:

Most versions of QuickBooks offer mobile apps for Android and iOS, and it comes in both cloud-based and on-premise versions.

Personal Capital (Free) Personal Capital is the best personal finance software for Mac and best of all, unlike Quicken it’s actually free to use. If you already use Intuit’s other budgeting tool Mint (see review later), you’ll really like Personal Capital because it’s got the same feel but with far more powerful investment tracking. GNUCash is an open-source alternative to QuickBooks which is completely free and has many bookkeeping features to organize your business accounts. First of all, it’s not a web-based accounting software instead, GNUCash offers a desktop client for all major operating systems including Windows, Linux, and macOS.

However, despite its popularity and features offerings, QuickBooks isn’t for everyone. There are alternatives that offer industry-specific features that may suit your business needs better.

To help prospective buyers understand the available options, we’ve put together this guide of the top QuickBooks alternatives. These alternatives are highly recommended by reviewers and are presented here alphabetically. (Read our detailed methodology here.)

1. FreshBooks

FreshBooks is a cloud-based accounting tool for marketing, information technology, business consulting, legal services, and home services industries, among many others. The software offers mobile apps for Android and iOS devices.

FreshBooks is designed for self-employed individuals and small businesses.

Other than the common accounting software features, key features of FreshBooks include:

  • Project time tracking: Users can track time spent on a project or client and set different billable rates for each. Automated bills can be sent to clients based on tracked hours.
  • Multi-currency and multi-language support: Compatible with almost 170 different currencies and more than ten languages, hence suitable for international business and invoicing.

We analyzed user reviews for FreshBooks to understand what users liked and the improvements they’d like to see.

What users liked:

  • Easy-to-navigate and intuitive user interface
  • Easy set up and configuration
  • Responsive and helpful customer support

Users would like to see:

  • Ability to replicate similar invoices for multiple customers simultaneously
  • Ability to customize different reports such as profit and loss report, tax summary report, payments collected report, expense report, etc.
  • Ability to view reports on mobile app

2. Kashoo

Quickbooks

Kashoo is a cloud-based accounting solution that offers the flexibility and simplicity required by independent entrepreneurs from any industry to manage their books. The software offers a mobile app for iOS devices.

Kashoo is suitable for freelancers, independent entrepreneurs, and small business owners.

Other than the common accounting software features, key features of Kashoo include:

  • Real-time analytics: The software’s intuitive dashboard allows users to view their business’s performance at a glance in real time. This includes real-time bank feeds from over 5,000 banks across the world.
  • Multi-currency support: Compatible with almost 160 different currencies, hence suitable for international invoicing.

We analyzed user reviews for Kashoo to understand what users liked and the improvements they’d like to see.

What users liked:

  • Helpful online documentation (such as help files) and tutorials to get started
  • Easy-to-use and intuitive user interface
  • Responsive and helpful customer support

Users would like to see:

  • Ability to oversee multiple businesses on one account
  • Customizable report templates
  • Feature for tracking invoices and reminders

3. Wave

Wave is a cloud-based and integrated accounting solution that combines accounting, invoicing, and receipts management. The software offers a free version wherein it is available to use for unlimited free time, though payments and payroll services incur fees. The software offers mobile apps for Android and iOS devices.

Wave is suitable for self-employed professionals (including entrepreneurs and freelancers) as well as small businesses (less than 10 users).

Other than common accounting features, the solution’s key features are:

  • Unlimited bank and credit card connections: Users can connect with any of their bank accounts and credit cards in almost no time. In addition, the transactions appear in the bookkeeping module automatically, without the need for any manual receipt entry.
  • Multi-currency invoicing: Users can invoice in more than 150 currencies, which makes the software suitable for international invoicing.

We analyzed user reviews for Wave to understand what users liked and the improvements they’d like to see.

What users liked:

  • Helpful online documentation (such as help files) and tutorials to get started
  • Customizability of invoices with user company logo
  • Responsive and friendly customer service support

Users would like to see:

  • Ability to search invoices by specific purchase orders
  • More customizable dashboard that’s less cluttered
  • Improved receipt scanning—currently it fails frequently

4. Xero

Xero is a cloud-based accounting system that provides businesses real-time visibility into their financial position, and has more than 1.5 million subscribers across the world. The software offers mobile apps for Android and iOS devices.

Xero is suitable for businesses of all sizes.

Other than common accounting features, key features of Xero include:

  • Contacts management: Users can manage and track their suppliers and customers.
  • Inventory management: Users can track their most profitable inventory items, manage stock levels, and import bulk inventory data into a spreadsheet to create accurate quotes.

Let’s look at the user reviews for Xero to understand what users liked and the improvements they’d like to see:

What users liked:

  • User-friendly and easy-to-learn interface
  • Ability to attach files to transactions and automate reminders and recurring invoices
  • Ability to customize login parameters and reporting functionality

Users would like to see:

  • Customer support via phone call
  • Easyier, less scattered bank reconciliation process
  • Ability to control access to restricted information such as payroll, legal, and insurance transactions

5. Zoho Books

Zoho Books is a cloud-based accounting solution that allows businesses to manage their books and invoices and process payments all in one system. The software offers mobile apps for Android and iOS devices.

Zoho Books is suitable for small and midsize businesses.

In addition to common accounting features, here are some key features of Zoho Books:

  • Contact management: Users can manage and track contacts—both customers and vendors.
  • Inventory management: Users can input and track all purchase and sales orders in real time and auto-generate inventory reports.

We analyzed user reviews for Zoho Books to understand what users liked and what improvements they’d like to see.

What users liked:

  • Intuitive interface—all functionalities are more or less self explanatory
  • Excellent invoice tracking, both in and out of office
  • Responsive customer support

Users would like to see:

  • Quick and easy customization of invoices
  • On-premise version of software
  • Improved importing and exporting feature—currently importing to Excel sheets results in loss of many contacts details altogether

Next Steps

When considering the right QuickBooks alternative for your business, carefully read the descriptions and features of the solutions we’ve listed here. In particular, check for deployment options, targeted business sizes, mobile compatibility, and user reviews before deciding to purchase a solution.

Get additional information on each solution’s profile page:

You can also compare other accounting software on Software Advice. This will give you more options to evaluate.

For more resources, check out our Accounting FrontRunners quadrant to see the list of top-performing accounting products on the market. If you are interested in getting personalized assistance, reach out to our helpful Accounting advisors at (844) 687-6771 for a free phone consultation.

Methodology

To be included in this list, products had to offer the following core accounting features: accounts receivable, bank reconciliation, billing and invoicing, expense tracking, tax management, and project accounting and have at least 20 reviews on Software Advice, published in the last two years (as of June 1, 2019).

From that list, we selected the five with the highest user recommended score.

NOTE: The content in this piece provides the opinions and points of view expressed by users. It does not represent the views of Software Advice.

Find the top alternatives to Quickbooks. Read this comparison of the best accounting software for your small business.

Here are the best alternatives to Quickbooks:
  • QuickBooks Online
  • Xero
  • Zoho Books
  • Freshbooks
  • More Alternatives

Best Alternatives for QuickBooks

Accounting and QuickBooks just seem to go hand-in-hand. While QuickBooks does have the experience and many available programs, there are other options to consider.

QuickBooks Online is robust in its offerings, which we highlight below. But then keep reading to learn the features you may get from alternatives to the QuickBooks family. You can then make the decision that is right for your business.

QuickBooks Online

  • Cost: $15-$50 per month

QuickBooks Online is a robust, cloud-based accounting program for small businesses. It offers a wide range of tools and has extensive flexibility. It can be slightly confusing for those not familiar with accounting jargon, but its many features make up for this downfall.

Business owners can create and send invoices, track expenses, invoice payments, and inventory, and create extensive financial reports. It's easy to set up and reconcile your accounts. QuickBooks also provides a large number of online tutorials to help you understand the program.

You'll work from one main dashboard, which has many branches for you to get the detailed information about your company that you need. Because it's cloud-based, many employees can work on it at the same time, saving their changes in real-time. This may help eliminate mistakes and confusion throughout the company.

To start, check out the latest promotions.

The Advantages of QuickBooks Online

  • User-friendliness: From setup to using the program, it's easy to navigate your way through the program. If you get lost, you can search the knowledgebase, watch videos, or attend one of the weekly webinars offered by QuickBooks.
  • Invoicing options: You can easily customize your invoices and emails used to automatically send your invoices. QuickBooks will track the status of each invoice and automatically send reminders when they are unpaid.
  • Automatic expense entry: Linking your bank accounts and credit cards provides automatic tracking of every expense. This could save you time and money spent on manual data entry and human mistakes.
  • Multiple users: You can add up to 5 authorized users to the QuickBooks Online account. If you have more than five employees needing access, you can add more, but with limited permissions.
  • Integrations: QuickBooks works with more than 500 third-party apps to seamlessly integrate with the program. If there's a feature QuickBooks doesn't offer, you may find it with one of their partners, giving you the features you need within one program.

The Disadvantages of QuickBooks Online

  • Complexity: If your accounting needs are basic and you don't need the extensive invoicing options, QuickBooks Online could be overwhelming. It does have a decent learning curve to figure out the program, which is beneficial for those who need it. If you just need software to keep track of invoices and expenses for tax time, you may want to look at the options below.
  • No payroll capabilities: QuickBooks does offer payroll, but at an additional price. If you need a payroll program, utilizing a different program may be more cost effective. QB Online charges a monthly subscription plus an additional fee per employee each month.
  • No project or time management: QuickBooks Online doesn't offer project management, and the time tracking features are limited.

Alternatives to QuickBooks Online

Xero

  • Cost: $9 - $180 monthly

There are two reasons Xero stands out as an alternative to QuickBooks Online.

  • Unlimited users: There is no limit to the number of users who can use the program. If you have a large company with many hands in accounting, this could be more helpful than the 5-person limit QuickBooks requires.
  • Payroll capabilities: Xero offers payroll services with each of its two top plans if you live in one of the 36 included states. The Standard plan includes payroll for up to five employees and the Premium plan offers payroll for up to 100 employees.

With a user-friendly dashboard and features similar to QuickBooks Online, Xero is a decent competitor for QB Online. Xero doesn't offer the same invoice customization and automation that QuickBooks offers, though, which may be a downfall for busy businesses looking to streamline the invoicing process.

Xero works well with the popular payment services, such as PayPal, Stripe, and Apple Pay, giving your clients an easier and faster way to pay your invoices.

Zoho Books

  • Cost: $9 - $29

Zoho Books also offers features that are similar to QuickBooks Online, but where it tends to shine is:

  • Project management capabilities: One of QuickBooks' downfalls is the lack of project management tools. This is where Zoho Books prevails, though. You can track time worked expenses and manage the overall project right in this program.
  • Invoice in multiple currencies: Zoho is also great for companies doing business worldwide. You can send invoices in several different currencies and keep track of the gain/loss experienced as a result of the exchange.

Zoho Books does not offer payroll or budgeting tools. You'd have to use a separate program for those features. Zoho Books does offer a more attractive client portal and has easier invoice customization tools, though.

For

Zoho Books doesn't offer as many partner integrations as QuickBooks. Where QuickBooks offers 500, Zoho Books offers 28 integrations. You can get around that with third-party apps though. If you don't need payroll, operate globally, and are okay with using other apps for certain services, Zoho Books could be an affordable option.

FreshBooks

  • Cost: $15 - $50

FreshBooks is a top competitor to QuickBooks online, but it has features that aren't as robust as QB Online. What sets it apart the most are:

  • Track time: Time is money and FreshBooks makes sure you get paid for every minute spent working with their in-app timer, in both the PC app and the mobile app. If you don't want to use the FreshBooks app, you can use third-party apps you are already familiar with, such as Asana or Basecamp and let FreshBooks manage the data.
  • Project management: FreshBooks makes it easy to keep everyone on the same page while working on a project. All files are stored in the cloud, so there's no need to chase emails or make phone calls.

In our opinion, FreshBooks is more of an invoicing/project management app than an accounting app. While it does allow you to automatically download expenses and accept payments, its reporting features are very slim. You can create a handful of reports compared to QB's 65+ reports.

Other Alternatives to Consider

  • GoDaddy Bookkeeping: This program is a good alternative for sellers on third-party sites, such as Amazon, Etsy, and eBay. It works directly with those programs, making integration simple. It has simple requirements, making it a good choice for the new entrepreneur. It doesn't offer bill pay or project management, but it does the job if you are a small online seller looking to keep track of sales and expenses.
  • QuickBooks Self Employed: Freelancers who don't need full-blown accounting services, but do need to stay organized for tax time, do well with QB Self-Employed. The streamlined version of QB Online helps you stay on track for estimated quarterly taxes. It also helps you keep track of invoices and even accepts payments. It does not offer extensive accounting reporting, though.

Free Quickbooks Alternative For Mac

Best

Free Alternatives You May Want to Consider

  • Wave: Businesses trying to save money will be pleasantly surprised with the free services provided by Wave. They offer invoicing, accounts payable, reconciliation, reporting, and even time tracking. While it doesn't help you with tax reporting or project management, its accounting features are robust.
  • Zoho Invoice: If you have fewer than five clients and only one user, you can use Zoho Invoice for free. You can send invoices and estimates, track time and expenses, send automatic invoice reminders, and even accept payments in multiple currencies. If you get larger, you can 'grow into' one of their larger plans as well.

Bottom Line

Free quickbooks alternative for mac

Handling your accounting needs doesn't mean you have to spend hundreds of dollars on PC software. There are many cloud-based options that are robust in their offerings.

Quickbooks Replacement For Mac

Prioritize the features that mean the most to your business and determine an affordable budget. You can then have a better idea of which of the many available programs will work just right for you.

Alternative To Quickbooks For Mac

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Quickbooks Alternative For Mac

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Best Quickbooks Alternative For Mac

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